October 2023

Whisper Creek South Single Family HOA

Board of Directors

Minutes of HOA Meeting

Minutes of the Board of Directors meeting of the Whisper Creek South HOA, Mokena, IL, held at the The Oaks Walnut Room, in Mokena, IL, at 5:00pm on October 19, 2023. This meeting was not recorded.

1. CALL TO ORDER

Board member Art Olson called the meeting to order at 5:02pm.

7 homeowners in total present

1. ROLL CALL OF OFFICERS

Board members present are as follows:

Art Olsen, President, 4:30pm

Wendy Fashing, Secretary, 4:30pm

Board members absent are as follows:

Mike Cameron, Treasurer

1. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING
   1. First HOA meeting so no minutes to approve

1. Update from the President
   Meeting between Whisper Creek North HOA and Whisper Creek South HOA BODs
   1. WCN BODs President, Treasurer, & Secretary
      1. Sunday October 8^th discussed their experience with turnover process, best practices in the transition period and how they are managing their HOA
   1. Paperwork handoff between Hartz Homes & Whisper Creek South HOA President
      1. Major documents obtained
         1. Immediate next steps: Obtain prior Secretary of State Annual Reports Complete
         1. Change Registered agent for annual reports “ Pending

• Update from the Secretary
  HOA Communication Plan
  • Facebook, Website (Tentative completion date, 11/30), Email
  Future HOA meeting cadence
  • Quarterly
  HOA Website Update
  • CovenantsMinutesNot going to post financial -Budget process to be discussed in Treasurer updateNo directories
  BODs Hours of Operation 
  • Mon-FriEmergencies call 911 or 311
  • HOA PO Box Established
    • Whisper Creek South Single Family Homes HOA

P.O. Box 72

Mokena, IL. 60448

• Treasurer Update
  (REDACTED)Townhome Billing
  • Due in January and future updates to come on the specifics of what is included in the fees
  • Notification of HOA annual fee goes out in Nov. – Anticipate it will remain the same, its due Feb 1st.
• Old Business
  • No old business
• New Business
  • Not taking new business requests at this time. *3-month while we get established* But will have open form
• What to Expect – Future Meetings
  In-person or Zoom TBD – We are keeping frugality in mind
  • Follow regular HOA meeting guidelines with much of what you heard above
• Neighborhood Open Forum – 2 min. / household
  Inquiry from a few homeowners regarding fence out front – to West of Whisper Creek development sign – Who owns repairs? Who maintains?Common property we are responsible for?
  • Bridge between North/South –  Who is responsible? 
• NEXT MEETING DATE
  • The next monthly Board of Directors meeting will be held in Q1 2024.
• The Board adjourned to executive session at 6:00pm.

____________________________

Wendy Fashing, Secretary

____________________________

October 27, 2024